You see another monthly charge for a business app. You remember why you tried it, but you are not sure who still uses it. Before the renewal, give yourself a clear view of what you have.
Make a small list with one row per tool:
- Tool name and what it is used for
- Who owns the account
- Monthly or yearly price
- Next renewal date
- Which work depends on it
- Who can decide to keep or cancel it
Use your own invoices and account pages for the real price and date. A promotional price may change when it renews. The FTC's guide to automatic renewals advises checking renewal notices and the amount you expect to pay. We use that as a reminder to inspect the terms, not as legal advice about a business contract.
Check the work before you cut the tool
Ask the person who uses each app: What job does it do? Is that job still needed? Does another tool already do it? If you stopped using it, would a website, customer form, or saved file break?
Do not cancel a tool just because nobody opened it this week. Some services run quietly in the background. NIST's small-business guide recommends keeping an inventory of software and services the business relies on. That list can help you see both cost and risk.
Make one decision at a time
Mark each tool: keep, check again, or plan to leave. For anything you plan to leave, confirm the cancellation terms, export needed data, and test any connected workflow. Record the date you made the decision.
Clawser can help you map which tools support your work and where a simpler process may fit. We cannot promise a savings amount before seeing your bills and workflow. If there is nothing useful to change, we will say so.
Want another set of eyes on your app list? Talk to a human 🙂
Illustration: AI-generated image.